FAQ
Frequently Asked Questions from Us
What are the most common types of events at Bethaday Community Learning Space (BCLS?)
BCLS is a great facility for conferences, meetings, workshops or classes, wedding ceremonies, receptions, holiday parties, and other celebrations.
What are your rental hours?
The facility is available for rental starting as early as 8:00 a.m. On weekends, all events must conclude by 11:00 p.m., with up to one additional hour allotted for cleanup. All guests must exit the building by midnight on weekends and by 10:00 p.m. on weekdays. Please note that your rental time should include both set-up and cleanup.
Do you require event insurance?
The client must secure commercial general liability insurance (certificate of insurance) from his or her insurance company and list TAF as insured for primary and noncontributory limits of liability. Coverage of at least $1,000,000 and combined single limit per occurrence/claim and aggregate respectively for bodily injury/property damage is required.
Can I buy insurance from the venue?
No. We don’t sell insurance, but there are event insurance companies online that provide coverage for one-time events. Search online for “one-day event insurance.” The following is a list of Event Insurance Companies that our previous customers have used:
www.eventhelper.com
www.markelamerican.com
www.wedsafe.com
www.vensura.co
The BCLS does not endorse the use of any of these companies. We are providing the list as a courtesy to our customers only.
Is there a security/damage service fee?
No security or damage deposit is required to reserve a space at BCLS.
Is alcohol allowed?
Yes, alcohol is permitted. A valid banquet permit is required and must be posted at the designated bar area for the duration of the event. Banquet permits can be purchased HERE.
Do we need a licensed bartender?
No, but you will need to purchase a banquet permit from the WA State Liquor Control Board online at lcb.wa.gov/licensing/order-banquet-permits-online. The client is responsible for making sure alcohol is not served to or consumed by minors. The legal responsibility for any guest’s consumption of alcohol rests with the individual signing the rental contract and the individual purchasing the WA State Liquor Banquet permit.
How do I pay for the facility?
The BCLS receives payments through our secure online customer portal called Tripleseat. We will provide the link for you to approve your proposal and make a payment.
What if we cancel our booking?
The BCLS has a strict cancellation policy. Please be sure that you are certain you want the venue before booking it. We highly recommend that you tour the venue before booking.
How much parking is available?
When is the best time to visit the facility?
We are available Monday-Friday from 9 am – 4:30 pm to show you all we have to offer. Give us a call at 206-725-9095 to schedule a tour.
Will there be staff on-site to help us during our event?
Will the facility be set up when we arrive?
The space will be provided as is upon arrival. Renters are welcome to set up the space to fit their event needs. If you prefer, set-up and cleanup services are available for an additional fee to help make your event smooth and stress-free as possible.
Can we hang decorations inside the facility?
Do you provide ladders for us to use?
Ladders are available at users’ own risk.
Can we purchase additional hours the “day of” our event?
To help ensure a smooth experience, all rental hours must be reserved through the online customer portal. Unfortunately, additional hours cannot be purchased on the day of the event. If you have questions or need assistance with your reservation, please feel free to contact Geneva Sharpe at
206-712-7112. We’re happy to help.
Do we need to clean up after our event?
Yes, you will need to remove all your items, wipe down the tables, sweep the floors, clean up the kitchen, empty the garbage/recycling/compost. The rental coordinator will be onsite to monitor your cleanup and provide cleaning supplies.
Who handles the garbage/recycling/compost?
When can my rental items be delivered?
Rental items may be delivered at the start of your scheduled rental time. Items should be picked up the same day whenever possible. Pickup on the next business day may be accommodated, subject to facility availability and scheduling, and must be confirmed in advance. Please note that a $100 storage fee applies for items picked up on the next business day.
Do you provide linens, dishes, glassware, serving pieces, etc?
Currently, we do not provide these items. Renters are welcome to arrange these items through a rental vendor of their choice.
Can we use candles?
Yes, but per the Fire Marshall’s code in a glass container that is as tall as the candle and flame. Floating candles are ok.
Is there a dance floor?
Yes, the patio outside the multipurpose room provides an excellent dancing surface.
Can we have music/band?
Yes, music and bands are allowed as long as the volume is kept at a reasonable level. Our rental coordinator will monitor sound levels during the event and will let you know if adjustments are needed.
Can we use the tables and chairs outside?
Yes, indoor tables and chairs may be used outdoors in covered areas and on concrete patios. They may not be used on lawns or gravel areas.
What are your catering rules? Can we provide our food?
Yes, you may use any outside caterer or provide your own food. All food must be prepared off-site, as the kitchen is not equipped for cooking.
Are we allowed to use a barbecue?
Yes, self-contained gas grills may be used on the large patio outside the multipurpose room. Staff will assist with appropriate placement. Please indicate on your inquiry form that you plan to bring a grill. Grills are not permitted indoors or on any patio or deck.